Vision for the set up and refreshments team
It has been great to see more people getting involved in setting up and packing down. Thank you! Now seems a good time to make sure we share this responsibility and make sure everyone is clear about what they are doing.
We would like to establish a set up and refreshments team. This would be a group of people who are willing to help set up the school hall ahead of our Sunday afternoon gatherings and supervise the provision and clear up of the refreshments. The idea is that the set up team would set up the parts of the hall that are almost always the same each week: for example, the tables and chairs, the refreshments, the welcome table, the baby area.
We would like there to be a group of people involved so that we can share the responsibility between us (with a Pathfinder-style approach to a rota). The DofE volunteers will also be part of this team, and have specific responsibilities.
One of the reasons for wanting to form this team is to enable Beth and Stephen to be free to talk to people as they arrive, rather than being busy completing the set up of the hall.
For our initial trial:
We would like whoever is on setup to arrive at 2.45pm. The aim will be to have the set up complete by around 3:15pm.
At the end of the service, we will encourage people to chat for a few minutes, while gently packing down their own TableTop boxes. At 5.10pm, the packdown Team will start clearing boxes, chairs, and tables. Our experience is others will help – but the Team will be driving it!
ACTION: Please let us know if you would be willing to be part of the team. You are welcome to sign up for setup, packdown, or both on any week. Get in touch with Stephen, and he’'ll give you access to a shared online spreadsheet.
Team lead role
Over the next few weeks, Beth and Stephen will be taking the lead on this. The next step is to develop a Team Lead role.
The key responsibility of the team lead(s) would be to ensure that the activities of the set up and refreshments team happen each week. This will cover things like:
Help recruit people to join the team.
Train new recruits to the team so that they know what to do.
Coordinate the set up team so that its activities happen each week.
ACTION: Please let Beth, Stephen or Will know if you might be willing to be the team lead for this. This role could be split between two people. For example, we could have separate leads for set up and refreshments. So please talk to us if you think you could fill any part of the role - and we’ll work on an appropriate role description together!