Dead Periods

  • Football: quiet period for the entire month of March
  • Cross Country/Track & Field: March 8 - 9 is a dead period


  • CARA logs are due by the 7th of each month on ARMS.

NCAA Required Training   

  • Please review the email Katie sent last week discussing which student-athletes have not completed their NCAA required training through ARMS. Please have them do this ASAP.

 Recruiting Reminders:

  • Volunteer Coaches cannot recruit
  • All Contacts and Evaluations must be logged in ARMS by the 7th of each month. Head Coaches remember you are responsible if your assistant coaches do not accurately log recruiting contacts/evals/unofficial/official visits.
  • Football: Remember to log phone calls by the 7th of each month

Unofficial visits

  • Must be logged in ARMS within 5 business days after the visit occurred.

Official visits

  • Must be submitted at least 7 business days before the visit and must be approved by compliance before the PSA may come to campus. Please remember the PSA and the Student Host must both sign acknowledgments.

New Compliance Requirement:

  • As part of ETSU’s NCAA probation, we are required to have more compliance trainings with the coaching staffs. We were required to submit a schedule of these meetings and to provide attendance recording. For the 2018-19 academic year, these meetings will include the kickoff meeting, five head coaches meetings, and six in-person compliance presentations of which every coach and sport specific staff members (e.g. director of operations, strength staff members, managers) will have to attend at least four.

6 Compliance presentations:  Coaching staffs and team specific support staff are required to attend four of the six in person meetings. Attendance will be taken and is required to be submitted to the NCAA. The meetings for Spring 2019 and Summer 2019 are tentatively scheduled for the following dates:

  • Wednesday, April 10th 9:30 AM in the Humphreys Center
  • Wednesday, June 19th 9:30 AM in the Humphreys Center
  • Wednesday, July 24th 9:30 AM in the Humphreys Center

Out-of-Season Countable Athletically Related Activities – Sports Other Than Football(I)

Division: I 
Date Published: February 15, 2019 
Item Ref:  


The committee determined that, in sports other than football, outside the playing season, countable athletically related activities cannot occur between the completion of a student-athlete's last final examination through the end of the institution's academic term.

We will be starting a new section in our newsletter dedicated to positive shout-outs to our athletics staff. We really appreciate all the hard work you put in every day and would like to recognize the positive efforts you notice.  Please feel free to nominate anyone. All you need to do is email Kay at the beginning of the month with your shout-out.


Shout-out to Baseball for their sweep of Wagner last weekend.

Blanket Waiver for Managers Enrolled at a Different Institution -- Approved for 2018-19 Academic Year

The NCAA Division I Interpretations Committee has issued a determination that requires a student to be enrolled full time at the certifying four-year institution to meet the requirements of the manager legislation as specified in NCAA Bylaw 11.01.7. This determination overturned the staff confirmation [Reference:  12/6/18] which permitted managers to be enrolled at any four-year institution.  The academic and membership affairs staff approved a blanket waiver for the remainder 2018-19 academic year that permits an individual to continue serving as a manager if he or she is enrolled as a full-time student at any four-year institution and meeting the additional requirements of the manager legislation.

In granting the blanket waiver, the staff noted:

1. Relief is provided for the remainder of the 2018-19 academic year only.

2. The blanket  waiver  addresses  any  detrimental  reliance  on  the  staff  determination [Reference:  12/6/18], which permitted managers to be enrolled full time at any four-year institution.

3. The blanket waiver provides institutions with appropriate flexibility for the remainder of the 2018-19 academic year.

4. The blanket waiver provides institutions with adequate time to ensure effected managers are meeting the legislation for the 2019-20 academic year.

11.01.7 Manager. [A] A manager is an individual who performs traditional managerial duties (e.g., equipment, laundry, hydration) and meets the following additional criteria:(Adopted: 1/16/10 effective 8/1/10, Revised: 4/29/10 effective 8/1/10, 8/7/14)

(a) The individual shall be a full-time undergraduate or graduate student (see Bylaws14.2.2 and, except that during his or her final semester or quarter of a degree program, he or she may be enrolled in less than a full-time program of studies, provided he or she is carrying (for credit) the courses necessary to complete the degree requirements;

(b) The individual may participate in limited on-court or on-field activities during practice (e.g., assist with drills, throw batting practice) or competition (e.g., assist with warm-up activities) involving student-athletes on a regular basis;

(c) The individual shall not provide instruction to student-athletes;

(d) The individual shall not participate in countable athletically related activities (e.g., practice player) except as permitted in Bylaw 11.01.7-(b); and

(e) In baseball, the individual shall forfeit any remaining eligibility in the sport at the institution at which the individual serves as a manager.

Case Number

Case Type

Sub Case Type

Release to Database


Secondary/Level III Violations

Promotional Activities








Women's Basketball




Legislative Cite(s) - Advertisements and Promotions After Becoming a Student-Athlete.


Decision Date

Decision Level




Case Summary

Student-athlete promoted a commercial product through social media. On February 11, 2019, women's basketball student-athlete posted a picture of her holding a packet of Keto Coffee on her intagram account. She stated how much she likes the coffee and then said, "If you need a little extra energy, fuel, and fat burned while sipping on some tasty coffee HMU! (DM ME!)." SA made the post at approximately 9:50 AM. At 10:42 AM the director of social media noticed the post and forwarded a screenshot to the compliance office. Compliance met with SA and she explained that her friend is a distributor and she convinced her to sign up to sell the "It Works" products, of which Keto Coffee is one. She had to pay $50 for a sample starter pack and had only talked to family members about the products but had not made any sales. SA knew that it was not permissible to endorse a commercial product but thought that this was different since it was a legitimate job. She immediately took the post down and told her friend that she could not sell the products. The instagram post was only visible on her page for less than a day. She did not make any money as a result of her post, in fact, she lost $50 for the sample starter pack, which was not refundable. SA mistakenly thought that since this was a job, and she wasn't just getting paid to do an endorsement, that it was permissible.

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