Dead Periods
  • Football: dead period= February 4 – 7, 2019 
  • CARA logs are due by the 7th of each month on ARMS.
Beginning of the Semester Compliance Meetings
  • Thank you for your efforts to schedule and complete the beginning of the semester compliance meeting. We only have three teams left to go! As discussed at your beginning of the year meeting, your student-athletes need to complete the NCAA required training via ARMS by January by today. Please remind them. 
Recruiting Reminders:
  • Volunteer Coaches cannot recruit
  • All Contacts and Evaluations must be logged in ARMS by the 7th of each month. If your sport has not logged any Contacts or Evaluations for Fall 2018, please update your logs on ARMS no later than January 31st. If a team does not log any contacts or evaluations for the year, your team may be audited by the University.
  • Head Coaches remember you are responsible if your assistant coaches do not accurately log recruiting contacts/evals/unofficial/official visits.
  • Football: Remember to log phone calls by the 7th of each month
Unofficial visits
  • Must be logged in ARMS within 5 business days after the visit occurred.
Official visits
  • Must be submitted at least 7 business days before the visit and must be approved by compliance before the PSA may come to campus. Please remember the PSA and the Student Host must both sign acknowledgments.
Transfer Portal
  • As discussed in the Sept. 12th meeting, the Single-Source Sign-On (SSO) Administrators can now provide access to the Transfer Portal for staff and coaches. It went live on October 15, 2018.  Please set-up an appointment with Kay to sign-up if you have not done so at this time. Please note,  we have two business days from the date any student-athlete makes a request (to a coach or compliance) to add them to the Transfer Portal.
New Compliance Requirement:
  • As part of our NCAA probation, we are required to have more compliance trainings with the coaching staffs. We were required to submit a schedule of these meetings and to provide attendance recording. For the 2018-19 academic year, these meetings will include the kickoff meeting, five head coaches meetings, and six in-person compliance presentations of which every coach and sport specific staff members (e.g. director of operations, strength staff members, managers) will have to attend at least four.
  • Head Coaches meetings: Going forward if a Head Coach is unable to attend a Head Coaches meeting due to competition or recruiting, he or she will need to email Kay and Scott. If possible, the coach will need to send a staff representative to be present at the meeting or will need to schedule a follow-up meeting with Compliance.
  • 6 Compliance presentations:  Coaching staffs and team specific support staff are required to attend four of the six in person meetings. Friendly reminder, if you didn’t attended any of the meetings during the Fall 2018 semester, you will need to attend all of the remaining meetings. Attendance will be taken and is required to be submitted to the NCAA. The meetings for Spring 2019 and Summer 2019 are tentatively scheduled for the following dates:
    • Wednesday, February 13th 9:30 AM in the Humphreys Center(NOTE THIS DATE CHANGED DUE TO SIGNING DAY)
    • Wednesday, April 10th 9:30 AM in the Humphreys Center
    • Wednesday, June 19th 9:30 AM in the Humphreys Center
    • Wednesday, July 24th 9:30 AM in the Humphreys Center
Case Number Case Type Sub Case Type  
1045714 Secondary/Level III Violations Athletically Related Activities
Eligibility for Financial Aid, Practice and Competition 
Playing Seasons

Case Summary
SA dropped below FT enrollment status over the weekend and practiced on Saturday and Sunday (7.25 hours) in violation of Bylaw 14.2.1.
SA was enrolled FT and meeting all eligibility requirements for practice through the first several weeks of the spring semester.
He was cleared on the eligibility spreadsheet that the Athletics Compliance Office distributes to the coaches.
The Registrar's Office ran a process to cancel enrollment for students with outstanding bills (i.e. tuition, fees, room/board, etc.) on Friday overnight. The system updated by 9:40 a.m. on Saturday (1/26/19) and his courses were officially dropped due to non-payment.
SA was unaware he had been dropped from his courses at this time. SA practiced on Saturday and Sunday for a total of 7.25 hours (7 hours and 15 minutes).
The Registrar's Office notified the Athletics Compliance Office on Monday morning that SA had been dropped from his courses and was no longer enrolled FT. Compliance immediately notified the coaching staff and updated the eligibility spreadsheet to reflect that SA is not cleared for any CARA.
SA is going through the process to pay his bills and reinstate his course enrollment at this time. He is not participating in any CARA until the Athletics Compliance Office clears him again in writing once we verify that he achieves FT enrollment status. The Student Financials Office at the university never sent a notification to the student via email regarding his outstanding bill. He could view his charges on his account in the student portal, but typically each student receives a series of email notifications requesting payment. Additionally, the Financial Aid Office's liaison to the Athletics Compliance Office is a temporary replacement at this time. The position is going through a hiring process for a permanent replacement. Due to this temporary situation, athletics aid was disbursed at a slower rate than normal at the beginning of this spring term. SA is on a partial scholarship covering room and board charges. Due to his pending aid not being disbursed, the university's systems showed the aid as "anticipated" and interpreted that it would be disbursed to cover his tuition charges. Once it was disbursed on Friday afternoon towards room and board, he no longer had anticipated aid that would cover his tuition charges. This affected the Registrar's Office liaison's normal notification system to the Athletics Compliance Office for SAs who are on a watch-list for enrollment cancellation (automatic course drops due to non-payment of tuition charges). If aid had been disbursed on time, the system would have picked up this SA's name in the Registrar's watch-list and Athletics Compliance would have given the SA an additional notification that he must pay his outstanding bill. Our Athletics Compliance Office also has a system in place in which the Student-Athlete Academic Center runs an enrollment check each weekday morning.
SA was still enrolled FT as of Friday morning, so we were not alerted to the issue until Monday morning. Rules education is provided to the Academic department, the Registrar's Office, the Financial Aid Office, coaches, and student-athletes regarding the FT enrollment requirement for practice and competition. Additionally, we cover the applicable exceptions for practice prior to initial enrollment and for practice during the first five days of classes. All of our systems are designed to catch potential issues with FT enrollment. If not for the timing of disbursement causing a last second change to the Registrar's watch-list, this oversight would not have occurred because the Athletics Compliance Office would have been notified on Friday afternoon that SA was about to get dropped from his courses for non-payment. In light of these circumstances, we are requesting a 1-for-1 penalty (rather than 2-for-1) to withhold SA from 7.25 hours of practice once he is enrolled FT again. Specific Case
Institution Action:
SA was immediately withheld from all CARA from the time we were made aware of his enrollment status. Rules education will be provided again to the Financial Aid Office and the Registrar's Office. SA and the Head Coach have also received additional education on the institutional policies for payment of fees. The Athletics Compliance Office is also looking to create a new query from our institutional software program in order to identify discrepancies between anticipated athletic aid and pending charges so that we have an extra line of defense for breakdowns in the university notification system for such issues.

13.10.2 Publicity Before Commitment.
Note, “Commitment” in this Bylaw means before a PSA has signed an NLI or athletics aid, or been accepted and paid a deposit. Comments Before Commitment. Before the signing of a prospective student-athlete to a National Letter of Intent or an institution's written offer of admission and/or financial aid or before the institution receives his or her financial deposit in response to its offer of admission, a member institution may comment publicly only to the extent of confirming its recruitment of the prospective student-athlete. The institution may not comment generally about the prospective student-athlete's ability or the contribution that the prospective student-athlete might make to the institution's team; further, the institution is precluded from commenting in any manner as to the likelihood of the prospective student-athlete committing to or signing with that institution. [D] (Adopted: 1/19/13 effective 8/1/13) Evaluations for Media, Recruiting Services. Athletics department staff members shall not evaluate or rate a prospective student-athlete for news media, scouting services or recruiting services. [D] (Revised: 1/19/13 effective 8/1/13) Radio/TV Show. A member institution shall not permit a prospective student-athlete or a high school, college preparatory school or two-year college coach to appear, be interviewed or otherwise be involved (in person or via audio or video) on: [D](Revised: 8/15/04, 1/19/13 effective 8/1/13)
(a) A radio or television program conducted by the institution's coach;
(b) A program in which the institution's coach is participating; or
(c) A program for which a member of the institution's athletics staff has been instrumental in arranging for the appearance of the prospective student-athlete or coach or related program material. Announcer for Broadcast of Prospective Student-Athlete's Athletics Contest. A member of the athletics staff of a member institution may not serve as an announcer or commentator for any athletics contest in which a prospective student-athlete is participating, or appear (in person or by means of audio or video) on a radio or television broadcast of such contest. This restriction does not apply to contests involving national teams in which prospective student-athletes may be participants, including the Olympic Games. [D] (Revised: 1/10/95, 1/12/99, 8/5/04, 1/19/13 effective 8/1/13) Game Broadcast/Telecast. A prospective student-athlete may not be interviewed during the broadcast or telecast of an institution's intercollegiate contest. A member institution may not permit a station telecasting a game to show a videotape of competition involving high school, preparatory school or two-year college prospective student-athletes. [D] (Revised: 8/5/04, 1/19/13 effective 8/1/13) Conference-Sponsored Sportsmanship Initiatives. It is permissible for a conference to broadcast at any time, and through any medium, a public service announcement that may include prospective student-athletes, provided the following criteria are met (see Bylaw 13.1.10): (Adopted: 4/26/07 effective 8/1/07)
(a) A conference office is responsible for development of the public service announcement;
(b) The scope of the public service announcement is limited exclusively to promoting sportsmanship; and
(c) The public service announcement is not designed to solicit the enrollment of prospective student-athletes. Prospective Student-Athlete's Visit. An institution shall not publicize (or arrange for publicity of) a prospective student-athlete’s visit to the institution’s campus. Further, a prospective student-athlete may not participate in team activities that would make the public or media aware of the prospective student-athlete’s visit to the institution (e.g., running out of the tunnel with team, celebratory walks to or around the stadium/arena, on-field pregame celebrations). [D] (Revised: 1/14/97, 9/12/03) Introduction of Prospective Student-Athlete. An institution may not introduce a visiting prospective student-athlete at a function (e.g., the institution’s sports award banquet or an intercollegiate athletics contest) that is attended by media representatives or open to the general public. [D] (Revised: 1/14/97) Intent to Enroll. An institution shall not publicize (or arrange for publicity of) a prospective student-athlete’s intention to accept its offer of financial assistance. [D] (Revised: 1/14/97) Photograph of Prospective Student-Athlete. It is permissible for an institution to photograph a prospective student-athlete during a campus visit to be used in the institution's permissible publicity and promotional activities (e.g., press release, media guide) and the photograph may be provided to the prospective student-athlete. (Adopted: 1/16/93, Revised: 1/11/94, 4/24/03 effective 8/1/03, 3/26/04, 11/17/04, 1/19/13 effective 8/1/13, 4/26/17 effective 8/1/17) Exception -- Actions That Indicate Approval of Content on Social Media Platforms. An athletics department staff member may take actions (e.g., "like," "favorite," republish, etc.) on social media platforms that indicate approval of content on social media platforms that was generated by users of the platforms other than institutional staff members or representatives of an institution's athletics interests. (See Bylaw (Adopted: 4/28/16 effective 8/1/16)
            Remember, click, don’t type!!
Comments referencing likelihood of PSA commitment
Remember, a PSA’s location cannot be referenced in social media posts (referring to Georgia as the Peach State and/or using a peach meme doesn’t change anything):
  • “just got another Peach State baller…”
  • “all world DB from the Peach State committed..”
  • “a baller out of Texas on board…”
Comments Referencing Likelihood of Commitment of a PSA Interp
Division: I 
Date Published: April 06, 2018 
Item Ref:  a
The NCAA academic and membership affairs staff determined that prior to written commitment, an institution may not comment (e.g., orally, via text, photograph, image or graphic), directly or indirectly referencing the likelihood of a specific prospective student-athlete's commitment to or signing with that institution.
Direct or indirect references include, but are not limited to the following:
  • The prospective student-athlete's name or variation of the prospective student-athlete's name (e.g., "sounds like");
  • The prospective student-athlete's nickname;
  • The prospective student-athlete's location (e.g., home town, state, area code or address); or
  • The prospective student-athlete's jersey number.
Such comments are subject to recruiting publicity legislation and are more than confirmation of recruitment prior to the prospective student-athlete's written commitment to the institution (i.e., signed a National Letter of Intent or institution's written offer of admission and/or financial aid or submitted a financial deposit in response to an offer of admission).  
Release of Obligation to Provide Athletically Related Financial Aid [A]
Division: I 
Date Published: December 14, 2018 
Item Ref:  a

The NCAA Division I Interpretations Committee determined that a prospective student-athlete or student-athlete, prior to becoming a counter, may voluntarily release the institution of its obligation to provide athletically related financial aid for an academic year only if the amount of institutional financial aid, unrelated to athletics that would count toward the team limit if the individual were a counter, is equal to or greater than the amount of athletically related aid the student-athlete would receive pursuant to the signed financial aid agreement.
We will be starting a new section in our newsletter dedicated to positive shout-outs to our athletics staff. We really appreciate all the hard work you put in every day and would like to recognize the positive efforts you notice.  Please feel free to nominate anyone. All you need to do is email Kay at the beginning of the month with your shout-out.
Shout-out to Adam Sayers from the Academics and Compliance Staff! During the week long certification process, Coach Sayers stopped in every afternoon to provide positive encouragement and say thank you to our staff for working hard on Certification. He brought granola bars as a pick-me-up snack.
Thanks Coach!
-          Academics and Compliance
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