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Procurement Insight

 
Jeffery A. White, C.P.M
President and CEO

 
July 25, 2019 

Document Automation

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How We Can Help...

The business of Federal Contracting presents both opportunities and challenges. Management continues to pressure their procurement departments to cut costs and increase efficiency, while contractors face heightened risks of ever-changing regulations and aggressive enforcement. Using your existing software platform, J.A. White & Associates, Inc. has developed a procurement file process designed to create electronic documents and streamline the creation of compliant file data.

Document Automation includes logic-based systems that use segments of pre-existing text or data to assemble a new document. The basic functions are to replace the cumbersome manual filling of repetitive documents with template-based systems where the user answers software-driven questions. The information collected then populates the document. Where creating a file related compliance document previously took days, professionally crafted automated documents can be created in minutes.

Automation allows companies to minimize data entry, reduce the time spent proof-reading, and reduce the risks associated with human error. Additional benefits can include time and financial savings due to decreased paper handling, storage, labor and waste.



Moving Beyond Traditional Methods...
 
Whether the document is a one-page Memo to File or a multi-page Procurement Summary, previously created documents were cumbersome, prone to errors and took a great deal of time. Contractors that utilize new technology can meet new requirements, pass on savings to clients and even increase company profitability.


Business Change...

A move to document automation can represent uncharted territory for many companies. The very idea of automation contradicts many long-standing views. However, companies that embrace the right systems, tools and technologies will enjoy tremendous benefits resulting from their new competitive advantage over firms that refuse to embrace the future.


 

Let J.A. White & Associates, Inc. help you with your
Procurement Automation challenges.  Contact us today! 
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Contact Us:
info@jawhite.com

803-407-1399 ext. 101
1341 Garner Lane, Suite 104 | Columbia, SC 29210
5353 Wisconsin Avenue, NW, Suite 440 | Washington, DC 20015

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